ZERO Executive and Operations Assistant Tulsa, OK · Full time Company website

Apply for Executive and Operations Assistant

We’re building a member-first healthcare experience that allows providers to focus more on their patients while getting paid fast and hassle-free; which saves employers as much as 50% on the cost of care; enabling care to be $0 out-of-pocket for plan members. No copays. No deductibles. No coinsurance. It’s healthcare the way it should be.

Job Description

Job Title: Executive and Operations Assistant

Location: Tulsa

Salary Range: $60,000 - $70,000 per year

Reports To: Chief Executive Officer

About ZERO:

Imagine going to the doctor, getting the care you need, and paying nothing. No copays. No deductibles. No coinsurance. Just great care, completely free at the point of service. That’s what ZERO delivers for plan members every single day.

We’re on a mission to make $0 out-of-pocket healthcare a reality for every working

American - and we’re doing it by connecting employers directly with local providers, cutting out the waste that drives up costs. Employers save up to 50% on the cost of care. Providers get paid fast, fairly, and without the hassle of insurance. Members get an experience that actually feels like someone is in their corner.

We’re growing fast, we’re winning, and we’re just getting started. If you want to be part of a team that is genuinely changing healthcare - not talking about it, actually doing it - keep reading..

Job Summary:

We are looking for a sharp, highly organized Executive & Operations Assistant. This is a

three-part role: EA to the CEO, sales support to our growth team, and administrative and

financial support to our Finance & Accounting function.

The right person for this role is resourceful, proactive, and genuinely excited to use AI tools. You will own a wide range of responsibilities and will be trusted to operate with minimal hand-holding. You will sit at the center of the company and have direct visibility into how a high-growth healthcare company operates day to day.

Key Responsibilities:

Executive Support (CEO)

• Manage the CEO's calendar, scheduling, and meeting logistics
• Draft and edit executive communications including emails, memos, follow-ups, and
• proposals
• Prepare agendas, briefing materials, and recaps for key meetings and calls
• Coordinate travel arrangements, including flights, hotels, and itineraries
• Manage inbound requests and prioritize CEO time against strategic priorities
• Assist with board and investor materials as needed
• Handle personal logistics and projects at the CEO's direction

Sales Team Support

• Assist the Chief Growth Officer and sales team with CRM hygiene, pipeline tracking,
• and HubSpot data entry and reporting
• Prepare and format proposals, presentations, and RFP response materials
• Research prospects, compile contact lists, and support outreach sequencing
• Coordinate scheduling for sales calls, demos, and follow-ups
• Track action items and next steps from sales conversations and keep the team
• accountable to follow-through
• Support conference and event logistics, including registrations, materials, and
• scheduling

Finance & Accounting Support

• Provide administrative support to the company's Finance & Accounting function
• Manage incoming and outgoing office mail
• Maintain office supply inventory and coordinate procurement
• Update the team meeting agendas
• Coordinate employee recognition initiatives
• Organize and maintain financial records, contracts, and compliance documentation
• Assist with employee expense reimbursements and benefits administration

Qualifications:

• 3 to 5 years of experience in an executive assistant, operations coordinator, or similar
• multi-stakeholder support role
• Demonstrably AI-forward: you actively use tools like Claude, ChatGPT, or similar in
• your daily workflow to do your job better and faster. Be ready to show us how.
• Strong written communication skills. You can draft a clean, professional email without
• being asked twice.
• Highly organized with excellent attention to detail and the ability to juggle competing
• priorities without dropping the ball
• Experience with CRM systems, ideally HubSpot
• Comfortable with financial and accounting administrative tasks; you do not need to
• be an accountant but you need to be precise and trustworthy with numbers and
• documents
• Proactive by nature. You anticipate needs, flag issues before they become problems,
• and bring solutions, not just questions
• Healthcare industry experience is a plus, not a requirement

What We Offer:

• Competitive salary
• Comprehensive health benefits package
• Flexible time off policy
• A supportive and dynamic team environment
• The opportunity to make a meaningful impact on the healthcare industry

To Apply:

If you are passionate about transforming healthcare and thrive in a support role, we

encourage you to apply. Please visit https:/ /zero.health/careers/#jobs to submit your

resume and a brief explanation of why you are a fit for this role.