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Company Secretarial Assistant

Grifin

Grifin

Operations
London, UK · United Kingdom · Remote
Posted on Friday, May 3, 2024

About Griffin

Hi, we’re Griffin! We’re the bank for companies who want to build and launch financial products.

Our context

We're rapidly heading towards a future where most of us access financial services through technology companies rather than high street banks. All sorts of companies are now embedding financial products into their apps and user journeys so that their customers can seamlessly make payments, manage expenses, take out loans, save, invest, and do more.

The problem is that companies are still dependent on legacy banking infrastructure if they want to offer regulated financial products. They need to either partner directly with an (slow-moving, risk-averse) incumbent bank and/or stitch together middleware from various Banking as a Service (BaaS) providers. This process is slow, expensive, and complex and makes it very hard for companies to get new financial products off the ground.

At Griffin, we want to change this.

Our purpose

We want to make it easy for companies to bring finance to their customers at the point of greatest relevance. So, we built a bank.

But not just any bank! Griffin is a technology platform and a bank: fully regulated, API-first, developer-centric, and purpose-built to serve innovative fintechs and brands who want to build and embed financial products.

Learn more about what we do.

Our culture

Our culture is our most important asset, and one of the ways we safeguard it is by being extremely intentional about hiring the right people. We won't hire people who don’t seem like a strong fit for our core values, even if they're otherwise extremely qualified.

We also believe that smart, motivated, conscientious people thrive in high-trust, high-autonomy environments. That’s why we’re transparent by default, and we encourage open discussion and challenge across all levels of the organisation. We’re also remote-first, asynchronous, and fully flexible - because you're the expert on how and when you do your best work.

Learn more about our culture.

The team

Our leadership team is made up of people who’ve spent their lives at the intersection of technology and finance. You can learn more about them on our website.

As an Company Secretarial Assistant to the Company Secretary (Amy), you will act as a liaison across the executive team, Grifflings, investors, and the Board. To begin with the role will be a combination of Committee and Board support as well as assisting the CEO (David) with administrative support and diary management. There is a lot of room to grow in this role and we are looking for an ambitious Company Secretarial Assistant.

Who are you

The ideal candidate for this job will have most of the following:

  • An interest in the fintech and challenger bank space
  • Experience of supporting a Company Secretary or working within a company secretarial function.
  • Clear communication skills, particularly writing and minute taking
  • Outstanding organisational skills, a systematic approach and excellent attention to detail
  • The desire and ability to work in an autonomous fashion, using your initiative to look for ways to make the company more effective
  • Excellent interpersonal skills and conduct - you’ll be the face of Griffin for many external stakeholders
  • Proven ability to handle confidential and sensitive information with discretion
  • Live within commuting distance of our London office (Moorgate) for office management. We see this being a once-a-week requirement.
  • Exposure to managing events

Nice to have:

  • Experience working in a tech startup environment
  • Experience using relevant digital tools such as G-suite, Slack, Notion and Pitch.

What will you be doing here?

As a Company Secretarial Assistant at Griffin, you will:

  • Support committees with organisation, review of papers, collation and distribution of packs,
  • Draft clear and accurate minutes and actions in a timely manner;
  • Collate documents for due diligence and KYC requests;
  • Assist the team with management of post received at the office address;
  • Manage all Companies House filing requirements;
  • Assist the Company Secretary with record keeping including Director information, HMRC forms and declarations of interest;
  • Assist the Company Secretary with Board reviews, end of year evaluations, annual report and company audits;
  • Provide diary management and administrative support to the CEO
  • Support exco by managing calendars, correspondence and preparing any agendas or materials;
  • Support with planning and organising team events from a casual online social to a full-company offsite;
  • Communicate with internal and external stakeholders on behalf of the team where needed;
  • In-person office management responsibilities including managing security passes and ordering/restocking office snacks.

What can we offer you?

We are an early stage startup and we're working hard to expand our benefits package. We're planning to add to this list in the future.

  • 25 days off a year + bank holidays
  • Flexible, remote-friendly working - including supporting home office setup
  • Tax-advantaged stock options under HMRC's Company Share Option Plan (CSOP)
  • Auto-enrolment into company pension scheme
  • Enhanced parental leave with up to 6 months at full pay
  • Private medical insurance and life insurance (provided by Vitality and AIG respectively)

How do I apply?

Are we your next move? Apply via the link below, if there's a match our Talent team will reach out to schedule an initial conversation and talk you through our interview process in detail.

N.B: We have a small London office in Moorgate, and we are comfortable hiring people to work from anywhere in the UK. About half of the company is based within occasional commuting distance of London, the other half is full-time remote.

Our goal is for Griffin to proportionally represent the diversity of the working population in society. We’re working to ensure that Griffin is a supportive, empowering and inclusive environment for every member of our team — whatever your combination of race, ethnicity, gender, age, sexual orientation, physical ability, nationality, neurodiversity, and religious beliefs. If you’re part of a group that is under-represented in fintech, we’d love to hear from you

Griffin Bank Ltd request that recruitment agencies do not speculatively submit CVs to any employee or associate of our company unless explicitly asked to do so by a member of our Talent team.

Any CVs sent to any member of our team on a speculative basis will not be recognised and we will not accept liability for any fee or commission should we subsequently employ a candidate who applied to us directly or was introduced by an instructed agency that may also have been submitted speculatively by an uninstructed agency.